Guilford County Schools

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Administrative Officer (#10011257)

at Guilford County Schools

Pay: $41962 to $49306/year
$41962 - $49306
Posted: 10/3/2019
Job Status: Full Time
Job Reference #: 2591626
Keywords: clerical, office

Job Description

Overall Job Objective

Description

GENERAL STATEMENT OF DUTIES
This is administrative work assisting in directing the activities of a specialized department program or function.
 
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class performs a variety of important administrative duties in developing and maintaining a departmental program. Work involves responsibility for analyzing and solving technical problems; the exercise of independent judgment in the interpretation, application, and enforcement of laws and regulations; and frequent public contacts in promoting established programs.  Work is performed under general supervision and is subject to review and evaluation through conferences, post-audits, personal inspections, written reports, and public acceptance.
 

Examples of Duties

ILLUSTRATIVE EXAMPLES OF WORK

  • Serves as administrative officer in a department supervising purchasing, budget preparation and control, conducting personnel transactions, and acting for a superior in all routine matters in his absence.
  • Assists the director of a large department with a large professional staff and budgets in management activities; confers with representatives of other county departments and state agencies in administrative service problems.
  • Has full responsibility for administering a special fund, law or other specific programs for a department, and may supervise a small group of technical and clerical employees in its execution.
  • Analyzes administrative problems and makes recommendations for new or revised policies and procedures.
  • Disseminates information involving interpretation of policies, laws, and activities of the agency.
  • Represents agency administrative personnel at meetings, conferences, and institutes for which the agency has primary responsibility.
  • Assists in the formulation of agency policies and procedures.
  • Performs related duties as required.
 
RECRUITMENT STANDARDS
Knowledge, Skills and Abilities
  • Considerable knowledge of the principles and practices of public and business administration.
  • Considerable knowledge of modern office procedures, practices, and equipment.
  • General knowledge of personnel policies and procedures.
  • General knowledge of accounting practices and procedures.
  • Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness.
  • Ability to plan, assign, and supervise the work of subordinate employees.
  • Ability to establish and maintain effective working relationships with agency personnel, officials, and the general public.

Typical Qualifications

Minimum Qualifications
Graduation from a four-year college or university and three years of experience in personnel, budgeting, research, or administrative management; OR Associates degree and five years of experience in personnel, budgeting, research, or administrative management; OR High School Diploma or GED and seven years of experience in personnel, budgeting, research, or administrative management.

Preferred Qualifications
Valid driver's license

Supplemental Information

Physical Demands:
Work is sedentary.  Typically, the employee may sit comfortably to do the work.  However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, driving an automobile, or use of a PCs or other VDTs to accomplish work objectives.  No specific physical demands required.  Mental demands and normal stress regarding achieving work deadlines are present
 
Working Conditions:
 

  1. Environment: Work environment involves normal, everyday discomforts or unpleasantness.  Work area has adequate light, heat, and ventilation; environment is organized and stable.
  2. Hazards: Work presents no significant hazards to employees
Special Note:  This generic class description gives an overview of the job class, its essential job functions and recommended job requirements.  However, for each individual position assigned to this class, there is available a completed job description with physical abilities checklist which can be reviewed before initiating a selection process.  They can provide additional detailed information on which to base various personnel actions and can assist management in making legal defensible personnel decisions.